Privacy

Our approach to privacy

Largs Public School P&C respects the privacy of families, volunteers, members, sponsors and community supporters.

We aim to collect only the information reasonably needed to respond to enquiries, manage P&C activities and communicate with our community.

Information we may collect

Depending on how you interact with us, we may collect information such as:

• your name and contact details;
• information included in an enquiry or message;
• membership or volunteer details;
• event registrations or expressions of interest;
• sponsorship or donation information;
• photographs or other content provided with permission;
• basic technical information generated when you visit the website.

Please do not send sensitive personal information through a general website enquiry unless it is necessary and you have been asked to provide it.

How we use information

Information may be used to:

• respond to enquiries;
• manage membership and volunteering;
• organise meetings, events, projects and fundraising activities;
• communicate P&C news and updates;
• manage sponsorships, donations and community partnerships;
• keep appropriate administrative and financial records;
• maintain and improve this website.

We will not use personal information for an unrelated purpose without permission unless required or authorised by law.

Website hosting and technical information

This website is hosted using third-party technology services.

When you visit the site, those services may automatically process limited technical information such as:

• your IP address;
• browser and device type;
• pages requested;
• the date and time of access;
• security and diagnostic information.

This information is generally used to operate, secure and troubleshoot the website.

Cookies and analytics

The website may use essential cookies or similar technologies required for security, administration or basic site operation.

If optional analytics or other tracking tools are added in the future, this notice should be updated to explain what is collected and how visitors can manage their preferences.

Photographs and information about children

The P&C may publish photographs or information about activities involving students only where appropriate permission has been obtained through the relevant school or P&C process.

We avoid publishing unnecessary identifying information about children.

Questions or requests relating to photographs of students should be directed to the P&C or Largs Public School, depending on who published the material.

Sharing information

We do not sell personal information.

Information may be shared only where reasonably necessary with:

• authorised P&C committee members or volunteers;
• Largs Public School, where appropriate;
• service providers supporting website hosting, communications, events, payments or administration;
• government, regulatory or law-enforcement bodies where required by law.

Where practical, access is limited to the people who need the information for the relevant purpose.

Storage and security

We take reasonable steps to protect personal information from misuse, loss and unauthorised access.

Information may be stored in email accounts, documents, website services or other systems used by the P&C.

No online system can be guaranteed to be completely secure. Please contact us if you believe information has been accessed or disclosed without authorisation.

How long information is kept

Personal information is kept only for as long as it is reasonably required for the purpose for which it was collected, for record-keeping, or to meet legal and administrative requirements.

Information that is no longer required should be securely deleted or de-identified where practical.

Access and correction

You may contact the P&C to:

• ask what personal information we hold about you;
• request that incorrect information be updated;
• withdraw permission where processing depends on consent;
• raise a privacy concern.

We may need to confirm your identity before responding to a request.

External links

This website may link to external websites operated by the school, government agencies, sponsors or other organisations.

The P&C is not responsible for the privacy practices or content of external websites. Please review their privacy notices before providing personal information.

Contact us

For privacy questions, correction requests or concerns, contact:

Email: [insert P&C email address]

Please include enough information for us to understand and respond to your request, but do not include unnecessary sensitive information.

Updates to this notice

This privacy notice may be updated when the website, P&C activities or the services we use change.

Last updated: [insert date]